Produced By:

Democratic Services

City of York Council

West Offices

York

YO1 9GA

Tel No. 01904 551088

What is the Executive Forward Plan?

The Executive Forward Plan is a list of all non-key and key decisions the Authority intends to take during the next four month period.  The Plan is updated weekly, every Monday and is available to view on-line at www.york.gov.uk

What is a non-key decision?

For the purposes of the Plan, a non-key decision is defined as a ‘decision of normal importance’ which:

·                 the Executive can collectively take as set out in Part 3 of the council’s constitution

·                 which any Executive Member can take individually in line with the Council’s Scheme of Delegation

What is a key decision?

A key decision is defined as a decision which is likely:

·                 to result in the Council incurring expenditure, or making savings, which are significant having regard to the Council’s budget for the service or function to which the decision relates i.e.:

▫           make a saving of more than 10% of the budget for a particular area  - or be more than £500,000

▫           require spending that is more than 10% of the budget for a particular area - or be more than £500,00

·                 to be significant in terms of its effects on communities

Such ‘key decisions’ can only be taken by the Executive, unless they have been specifically delegated to an Executive Member or Officer, or unless the Leader or Chief Executive is exercising their urgency powers.

What information does the Forward Plan contain?

In relation to each issue entered on the Forward Plan, there are details of:

·        the date on which or time period within which the decision will be taken;

·        the wards affected;

·        how to make representations on the issue in hand; and

·        what the consultation will be taking place, where applicable.

If I have a query about an entry on the Forward Plan, who do I contact ?

Wherever possible, full contact details are listed in the individual entries in the Forward Plan.  If you are unsure how to make contact or have any general enquiries about the Forward Plan, please ring Democratic Services on Tel No. 01904 551088

*Admissions Arrangements for the 2023/24 School Year

41

Apprenticeship Update

30

Directorate of Place 2021/22 Transport Capital Programme – Monitor 1 Report

27

Economic Strategy Progress Update

31

*Government Consultation on Supporting defence infrastructure and the future of time-limited permitted development rights

33

Haxby Station – Site Selection

18

Haxby Station – Update & Land Acquisition

14

Highways Infrastructure Asset Management Plan

20

Housing Delivery Programme Update

21

Petition by residents of Kexby Avenue and Arnside Place seeking the introduction of Residents Parking

29

Planning Enforcement Update

6

Preparations for Winter Planning & Support for families

12

Public Health Grant Allocation

35

Quarterly Economic Update

32

*Re-commissioning of Carers Services

38

Refresh of York’s Parish Charter

37

*Review of formal enforcement action and enforcement policy

40

School Capital Works at Millthorpe and Manor Schools to Accommodate the Expected Demand for Pupils Places from within the Schools Catchment Area by September 2022

23

SEND Strategy

17

Tadcaster Road Sustainable Modes Improvement Scheme

25

York & North Yorkshire Road Safety Partnership – Safer Roads Strategy

8

York 10-Year Skills Strategy

7

York 5 Year Flood Plan Update

16

York 5 Year Flood Plan Update

43

York Bus Service Improvement Plan

28

York Outer Ring Road – Phase 1 Dualling – Evaluation of Consultation and Resolution to Submit a Planning Application.

10

FORWARD PLAN ITEM

Meeting:

Decision Session - Executive Member for Economy and Strategic Planning

Executive Member for Economy and Strategic Planning

Meeting Date:

28/09/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Planning Enforcement Update

Description:

Purpose of Report: To update the Executive Member with regard to enforcement cases being processed, including notices served and to outline future potential changes to the enforcement policy.

The Executive Member will be asked to consider the content of the report and agree any officer recommendations.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Rob Harrison, Becky Eades, Head of Development Services

rob.harrison@york.gov.uk, becky.eades@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not Applicable.

Process:

Discussion with relevant Members and officers.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

18/10/21

FORWARD PLAN ITEM

Meeting:

Decision Session - Executive Member for Economy and Strategic Planning

Executive Member for Economy and Strategic Planning

Meeting Date:

28/09/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York 10-Year Skills Strategy

Description:

Purpose of Report: To update the Executive Member about the development of York’s 10-year Skills Strategy, delivered through the city’s Skills and Employment Board, and presents that strategy for endorsement by the Executive Member.

The Executive Member will be asked to note the contents of the report and endorse the draft strategy.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of People

Contact Details:

Alison Edeson

alison.edeson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Draft strategy has been developed through a partnership approach, led by the City’s Skills and Employment Board.

Consultees:
Education, training and skills providers, employers and representative bodies, employee representatives and other stakeholders.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

18/10/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

30/09/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

York & North Yorkshire Road Safety Partnership – Safer Roads Strategy

Description:

Purpose of Report: To present the updated York & North Yorkshire Road Safety Partnership – Safer Roads Strategy which replaces the previous 95 Alive Safer Roads, Healthier Places Strategy which ran through to 2020.

The five-year (2021-26) Safer Roads Strategy is a step towards the long-term vision of keeping all York and North Yorkshire roads users alive and safe. Supporting this strategy is an Action Plan which details the activities of the partnership and how they will deliver against the strategic priorities over the coming years.

The Executive will be asked to endorse the York & North Yorkshire Road Safety Partnership – Safer Roads Strategy subject to final approval by all members of the partnership.

This item has now been postponed until the 30 September 2021, to allow further time to finalise the draft strategy with other partners in advance of the decision on adoption. 

Wards Affected:

All Wards

Report Writer:

Tony Clarke

Deadline for Report:

20/09/21

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Tony Clarke

tony.clarke@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultation with partner organisations.

Consultees:

Background Documents:

York & North Yorkshire Road Safety Partnership – Safer Roads Strategy

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

18/10/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

30/09/21

Item Type:

Executive Decision - a 'Key Issue' - decision leading to savings or expenditure of £500,000 or above

Title of Report:

York Outer Ring Road – Phase 1 Dualling – Evaluation of Consultation and Resolution to Submit a Planning Application.

Description:

Purpose of Report: to provide a summary on the outcome of the consultation process and how this has influenced the design for the Phase 1 dualling proposals. The project team will seek a resolution for submission of a planning application based on the revised proposals presented and incorporated within the report.

The Executive will be asked to note the consultation process and outcomes and approve the revised design which is now being presented as an outcome of this. Having approved the revised design, members will be asked to confirm they wish to start the planning application process.

Wards Affected:

Haxby and Wigginton Ward; Huntington and New Earswick Ward; Rawcliffe and Clifton Without; Rural West York Ward; Strensall Ward

Report Writer:

Gary Frost

Deadline for Report:

20/09/21

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of People

Contact Details:

Gary Frost, Major Transport Project Manager

gary.frost@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Process:

Consultees:

Background Documents:

York Outer Ring Road – Phase 1 Dualling – Evaluation of Consultation and Resolution to Submit a Planning Application.

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

18/10/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

30/09/21

Item Type:

Executive Decision - a 'Key Issue' -  decision with significant effects on communities

Title of Report:

Preparations for Winter Planning & Support for families

Description:

This report will look at the impact of the pandemic on debt and poverty in the city, the support in place for maximising benefits residents are entitled to, making services more accessible including by digital means, via community structures such as hubs and the developing of a formal winter plan for our communities.

It will also provide options for Executive consideration around how to use remaining emergency and Covid related funding to best effect for the benefit of those residents most impacted by the pandemic.

The Executive will be asked to
- Note the continued impacts of the pandemic and plans in place to provide
Information, advice and support
- Consider options for further support within available funds with a view on
longer term impacts and solutions
- Take any short term immediate funding decisions

Wards Affected:

All Wards

Report Writer:

Pauline Stuchfield

Deadline for Report:

16/09/21

Lead Member:

Executive Member for Finance and Performance, Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Director of Customer & Communities

Contact Details:

Pauline Stuchfield, Director of Customer & Communities, David Walker

pauline.stuchfield@york.gov.uk, david.walker@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

It is significant in terms of its effect on communities

Making Representations:

Process:

Council Management team and Financial Inclusion Steering Group

Consultees:

Background Documents:

Preparations for Winter Planning & Support for families

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

13/09/21
 

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

30/09/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Haxby Station – Update & Land Acquisition

Description:

The purpose of this report is to update the Executive on progress made towards a new rail station at Haxby;

to seek approval to add the Haxby Station project to the council’s Capital Programme 2021/22 and continue with development work with our delivery partners Network Rail,

and to seek approval to acquire the freehold interest of a specific plot of land within the area of Haxby, which could either significantly de-risk the future delivery of the project or be utilised for other strategic council objectives.

Executive Members will be asked to :
Note progress made to date.
Approve the addition of the Haxby Station project to the Capital Programme 2021/22.
Agree to the purchase of a specific plot of land.

Wards Affected:

Haxby and Wigginton Ward

Report Writer:

Nick Collins, Richard Holland

Deadline for Report:

20/09/21

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Nick Collins, Commercial Property Manager, Richard Holland

nicholas.collins@york.ov.uk, Richard.Holland@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Consultation will be undertaken, at the next development, stage with:
• Local residents of Haxby & Wigginton.
• Network Rail, as partner organisation in this project.

Consultees:

Background Documents:

Haxby Station – Update & Land Acquisition
Exempt notice: Haxby Station Update and Land Acquisition

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

13/09/21
13/09/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

06/10/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York 5 Year Flood Plan Update

Description:

Purpose of report: City of York Council are working closely with the Environment Agency in the development of flood risk management schemes across the city, updates from both organisations will be brought to the Executive Member for further consideration and recommendation.

The Executive Member will be asked to consider the updates detailed in the report and any supporting presentations, comment their content and recommended actions.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Corporate Director of Place

Contact Details:

Steve Wragg, Flood Risk Manager

Tel: 01904 553401

steve.wragg@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not Applicable.

Process:

Development of programme materials with Environment Agency via Regional Flood and Coastal Committee meetings and programme board of all flood alleviation schemes. Bi-annual meetings with Economy & Place Scrutiny. All relevant internal officers and members.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

18/10/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Children, Young People and Education

Meeting Date:

12/10/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

SEND Strategy

Description:

Purpose of Report: To seek sign off and endorsement of the SEND strategy, 2021-2025.

The Executive Member will be asked to sign off and endorse the adoption of the SEND strategy, 2021-2025.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Children, Young People and Education

Lead Director:

Corporate Director of People

Contact Details:

Sarah Bentley, P.A. to Leader

sarah.bentley@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The SEND strategy has been developed in partnership with the CCG and has involved consultation with key stakeholders including the Parent/carer forum and SENDIASS.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

18/10/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

14/10/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Haxby Station – Site Selection

Description:

The purpose of this report is to consider the potential sites for a new Haxby Station and recommend a single preferred site to be taken forward for further development.

Executive Members will be asked to, subject to previous approvals at Executive on 30 September 2021, approve a preferred single site to take forward for further development as the potential location of the new Haxby Station.

Wards Affected:

Haxby and Wigginton Ward

Report Writer:

Richard Holland

Deadline for Report:

04/10/21

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Richard Holland

Richard.Holland@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Public consultation on the principle of a Station at Haxby was undertaken locally during May 2020, as part of the bid process for DfT New Station Funding.

Further public consultation expected to be undertaken prior to progressing to the next delivery stage.

Consultation will be undertaken, at the next development, stage with:
• Local residents of Haxby & Wigginton.
• Network Rail, as partner organisation in this project.

Consultees:

Background Documents:

Haxby Station – Site Selection

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

13/09/21
13/09/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

14/10/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Highways Infrastructure Asset Management Plan

Description:

Purpose of Report: This report requests approval to introduce a strategic approach for the asset management of  York’s highway network. The Highways Asset Management Plan (HIAMP) is required to optimise the allocation of resources
for the management, operation, preservation and enhancement of the highway infrastructure to meet the needs of current and  future users of the transport network

The Executive will be asked to approve the introduction of the Highways Infrastructure Asset Management Plan and note the revision to the Highway Safety Inspection Manual.

Wards Affected:

All Wards

Report Writer:

Bill Manby

Deadline for Report:

04/10/21

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Bill Manby, Commercial & Business Delivery Manager

bill.manby@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Not Applicable.

Process:

All relevant members and officers are being consulted.

Consultees:

Background Documents:

Highways Infrastructure Asset Management Plan

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

18/10/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

14/10/21

Item Type:

Executive Decision - a 'Key Issue' -  decision with significant effects on communities

Title of Report:

Housing Delivery Programme Update

Description:

Purpose of Report: The report provides an update on the Housing Delivery Programme and will set out a development budget for the Ordnance Lane/Hospital Fields Rd project which will trigger the submission of the planning application. The report also updates on public engagement work at Willow House, developing ideas at York Central and other potential community housing projects.

The Executive will be asked to agree the allocation of a development budget from the agreed HRA capital programme and the agreement to proceed with community housing schemes.

Wards Affected:

Clifton Ward; Dringhouses and Woodthorpe Ward; Fishergate Ward; Guildhall Ward; Holgate Ward; Hull Road Ward; Micklegate Ward; Rawcliffe and Clifton Without; Westfield Ward

Report Writer:

Michael Jones

Deadline for Report:

04/10/21

Lead Member:

Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Corporate Director of Place

Contact Details:

Michael Jones

michael.jones@york.gov.uk

Implications

Level of Risk:

Reason Key:

A decision which is likely to result in the Council incurring expenditure, or making savings which are significant having regard to the Council's budget for the service or function to which the decision relates.  The savings or expenditure are significant if they are equal to or greater than £500,000 or equal to or greater than £100,000 where the savings or expenditure exceeds 10% of the budget for the service plan area whichever is the less.  Expenditure in excess of these levels will not constitute a key decision if such expenditure is made as part of the implementation of a decision which itself was a key decision e.g. the award of a contract.

Making Representations:

Process:

Public engagement on Willow House and Ordnance Lane already taken place.

Consultees:

Background Documents:

Housing Delivery Programme Update

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

18/10/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

14/10/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

School Capital Works at Millthorpe and Manor Schools to Accommodate the Expected Demand for Pupils Places from within the Schools Catchment Area by September 2022

Description:

Purpose of Report: to provide details about the capital work needed to create additional accommodation to fulfil an expected temporary 3-year demand for pupils living in the catchment areas for Millthorpe and Manor schools in Secondary Planning Area West (SPA West).

The Executive will be asked to approve the use of the basic need funding to complete capital works at Millthorpe and Manor Schools to accommodate additional school places to fulfil the Local Authority Statutory Sufficiency Duty.

Wards Affected:

All Wards

Report Writer:

Claire McCormick

Deadline for Report:

04/10/21

Lead Member:

Executive Member for Children, Young People and Education

Lead Director:

Corporate Director of People

Contact Details:

Claire McCormick

claire.mccormick@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

A consultation about the need for additional school places has taken place with headteachers in the West of York. In order to manage the secondary bulge over the next 3 years work is needed at both Millthorpe and Manor. Both schools are over subscribed and the limitations of their current buildings are requiring capital works to add additional classroom and circulation space.
The works will be subject to planning regulations and statutory consultation.
Consultees - Headteachers and Stakeholders including parents/carers and local residents.

Consultees:

Background Documents:

School Capital Works at Millthorpe School to Accommodate the Expected Demand for Pupils Places from within the Millthorpe Catchment Area by September 2022

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

08/11/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

19/10/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Tadcaster Road Sustainable Modes Improvement Scheme

Description:

Purpose of Report: To set out a programme of sustainable transport enhancements to Tadcaster Road to be delivered alongside the DfT-funded maintenance scheme for the road. The sustainable transport improvements will be funded by the Transforming Cities Fund to a value of approx. £1.4m.

The Executive Member will be asked to endorse the approach to scheme delivery and development set out in the report.

This item was postponed until 21 September 2021 to allow for more time consult on the proposed transport enhancements to the Tadcaster Rd maintenance scheme, to allow analysis of the responses and develop options to address any comments raised.

This item has now been postponed until 19 October 2021 due to the volume of consultation responses received it has not been possible to undertake a full analysis in time to meet the reporting deadlines for September.

Wards Affected:

Dringhouses and Woodthorpe Ward; Micklegate Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Julian Ridge

julian.ridge@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Leaflet/meetings/online consultation on the proposed measures.
Local residents and businesses/organisations. Key stakeholders (e.g. bus operators, active mode users).

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

08/11/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

19/10/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Directorate of Place 2021/22 Transport Capital Programme – Monitor 1 Report

Description:

Purpose of Report: To set out progress to date on schemes in the 2021/22 Transport Capital Programme, and propose adjustments to scheme allocations to align with the latest cost estimates and delivery projections.

The Executive Member will be asked to approve the amendments to the 2021/22 Directorate of Place Transport Capital Programme.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Tony Clarke

tony.clarke@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not Applicable.

Process:

All relevant Officers and Members will be consulted.

Consultees:

Background Documents:

Directorate of Place 2021/22 Transport Capital Programme – Monitor 1 Report
EP2122 Capital Programme Budget Report.pdf
EP2122 Capital Programme Budget Report Annex 1.pdf
EP2122 Capital Programme Budget Report Annex 2.pdf
2122 Capital Programme Consolidated Report Annex 1.pdf
2122 Capital Programme Consolidated Report Annex 2.pdf
2122 Capital Programme Consolidated Report Annex 3.pdf

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

08/11/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

19/10/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York Bus Service Improvement Plan

Description:

Purpose of Report: to present York’s Bus Service Improvement Plan (BSIP), which is required by the Department for Transport by 31st October 2021.

The Executive Member will be asked to note the contents of the BSIP and agree to its submission to the DfT on 31st October, or suggest an alternative course of action.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Julian Ridge

julian.ridge@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The BSIP has been evolved through consultation with local bus operators, adjacent local authorities and bus user groups.

There are a number of statutory consultees for the BSIP, including bus operators, adjacent local authorities, local passenger groups and Transport Focus.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

08/11/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Transport

Meeting Date:

19/10/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Petition by residents of Kexby Avenue and Arnside Place seeking the introduction of Residents Parking

Description:

Purpose of Report: To consider the Petition received from residents to review the recent decision made to introduce residents’ priority parking (ResPark) in nearby streets and agree further consultation.

The Executive Member will be asked to consider the officer recommendations as outlined in the report.

Wards Affected:

Fishergate Ward

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Transport

Lead Director:

Corporate Director of Place

Contact Details:

Ken Hay, Traffic Project Officer, Darren Hobson, Principal Engineer Traffic Manager

ken.hay@york.gov.uk, darren.hobson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultation / ballot is expected to take place during September 2021, outcome of which will be referenced in the report.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

08/11/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

20/10/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Apprenticeship Update

Description:

Purpose of Report: to update the Executive Member on apprenticeship activity in York, including the impartial Apprenticeship Hub, the use of apprenticeships to support skills development within the  council’s existing workforce and the council’s apprenticeship levy transfer process.

The Executive Member will be asked to note the content of the report.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Children, Young People and Education

Lead Director:

Corporate Director of People

Contact Details:

Alison Edeson

alison.edeson@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

08/11/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

20/10/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Economic Strategy Progress Update

Description:

Purpose of Report: To update the Executive Member on work taking place to develop a new Economic Strategy for York. This will include analysis of findings from the Council’s Our Big Conversation engagement activity with residents and businesses which took place during July 2021, and emerging thinking on the final strategy.

The Executive Member will be asked to note the content of the report.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Simon Brereton, Head of Economic Growth

simon.brereton@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Engagement with residents and businesses on the development of the Council’s new Economic Strategy took place over July 2021, and has built on existing engagement through Communications, the Council’s sector roundtables initiative and skills engagement work.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

08/11/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

20/10/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Quarterly Economic Update

Description:

Purpose of Report: To update the Executive Member on key measures of the economy, emerging issues and achievements.

The Executive Member will be asked to note the content of the report.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Simon Brereton, Head of Economic Growth

simon.brereton@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultation on the economy and our Covid-19 response has been through weekly intelligence calls with key partners, the civic partnership structures and regular meetings with members.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

08/11/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

20/10/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Government Consultation on Supporting defence infrastructure and the future of time-limited permitted development rights

Description:

Purpose of Report: The Government consultation contains proposed changes to two time-limited permitted development rights for covid recovery in the Town and Country Planning (General Permitted Development) (England) Order 2015 which were introduced to support businesses and the high street.
It covers the following areas:
1. Class BB of Part 4 permitting moveable structures within the curtilage of a pub, café, restaurant, or historic visitor attractions
2. Class BA of Part 12 permitting for markets to be held by or on behalf of local authorities.
The consultation also contains proposed new permitted development rights to support delivery of infrastructure for Defence on the Defence estate.

The report will outline the questions asked by the Government and Officers responses to the questions.
The consultation closes on 14th November 2021.

The Executive Member will be asked to agree to submit the consultation response and detail any further comments.

whilst we always aim to provide 28 days’ notice of a decision being made on this occasion this was not possible due to the limited timescales given by the consultation, there is a need to take the report to the October meeting to meet the deadline of 14 November.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning

Lead Director:

Corporate Director of Place

Contact Details:

Becky Eades, Head of Development Services

becky.eades@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not applicable.

Process:

All the relevant officers and members will be consulted.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

08/11/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Health and Adult Social Care

Meeting Date:

10/11/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Public Health Grant Allocation

Description:

Purpose of Report: To present the Executive Member with details of the Local Authority Public Health Grant Allocation 2021/22. The report will provide an update on delivery against agreed budget savings and priorities for investment of non-committed public health grant.

The Executive Member will be asked to agree the update on delivery against agreed budget savings and priorities for investment of non-committed public health grant.

This item was postponed until the 16 June 2021 to allow for further consideration of the decision making process of non-urgent items while social distancing remains in place. The item has now been deferred until 14 July, due to Covid pressures on work more time is required to finalise this report.

This item has now been deferred until 15 September, the report has been delayed due to work pressures arising from the COVID-19 pandemic.

This item has now been deferred until 10 November 2021, the report has been deffered to allow for further consultation with the Humber, Coast and Vale Integrated Care System on the future arrangements for jointly funded public health posts.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Health and Adult Social Care

Lead Director:

Director of Public Health

Contact Details:

Sharon Stoltz, Director of Public Health, City of York

sharon.stoltz@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

06/12/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

18/11/21

Item Type:

Executive Decision - of 'Normal' Importance

Title of Report:

Refresh of York’s Parish Charter

Description:

Purpose of Report: to set out an updated version of York’s Parish Charter following consultation with Local Councils.

The Executive will be asked to note the report.

Wards Affected:

All Wards

Report Writer:

Charlie Croft

Deadline for Report:

08/11/21

Lead Member:

Executive Member for Culture, Leisure and Communities

Lead Director:

Director of Customer & Communities

Contact Details:

Charlie Croft, Assistant Director Communities and Equalities

charlie.croft@york.gov.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

Making Representations:

Process:

Local Councils and the Joint Standards Committee

Consultees:

Background Documents:

Refresh of York’s Parish Charter

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

06/12/21

FORWARD PLAN ITEM

Meeting:

Executive

Meeting Date:

18/11/21

Item Type:

Executive Decision - a 'Key Issue' -  decision with significant effects on communities

Title of Report:

Re-commissioning of Carers Services

Description:

Purpose of report: to seek the agreement of CYC Executive to re-commission the Carers Support Services for adults and young people. The service will be re-commissioned through an open tender exercise. The tender will seek to deliver a sustainable, integrated support model for unpaid carers, delivered by a competent and professional external provider who fully understands the needs of carers of all ages and from all backgrounds.

The Executive will be asked to agree the approach in line with section 7.8 of the council’s Contract Procedure Rules which stipulate that where the aggregate contract value (including any extension) is £500,000 or more the decision will be regarded as a Key Decision unless the Chief Finance Officer, acting in consultation with the Monitoring Officer, has approved the procurement as Routine.
The existing contract is due to expire on 31st March 2022. The current contract receives a financial contribution from VoY CCG which has been confirmed to continue for the proposed duration of the re-tendered contract.
The recommendation is fully in line with the principles of the Care Act 2014, placing emphasis on prevention, early intervention and the maximisation of self-care.

The Executive will be asked to:
a) Approve the option to undertake a tender exercise to re-commission Carers Support Services for adults and young people in line with the Key Decision criteria as set out in section 7.8 of the council’s Contract Procedure Rules.
b) That the decision to award is then delegated to the Chief Officer and that the report does not have to go back to the Executive for final agreement to award.

Wards Affected:

All Wards

Report Writer:

Craig Waugh

Deadline for Report:

04/11/21

Lead Member:

Councillor Carol Runciman

Lead Director:

Corporate Director of People

Contact Details:

Craig Waugh, Development Officer, Children and Young People and Families

craig.waugh@yorkcvs.org.uk

Implications

Level of Risk:

04-08 Regular monitoring required

Reason Key:

It is significant in terms of its effect on communities

Making Representations:

Process:

Consultees:

Background Documents:

Re-commissioning of Carers Services

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

06/12/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Economy and Strategic Planning

Meeting Date:

23/11/21

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Review of formal enforcement action and enforcement policy

Description:

Purpose of Report: to enable the Executive Members to review the formal enforcement action i.e. prosecutions, cautions etc. undertaken in 2020-21 as required by the council’s enforcement policy.

The Executive Member will be asked to review the formal enforcement action taken, and endorse a full review of the council’s enforcement policy in the coming year, after public consultation with residents and businesses, to ensure it remains fit for purpose as we rebuild from the coronavirus pandemic.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Economy and Strategic Planning, Executive Member for Housing & Safer Neighbourhoods

Lead Director:

Corporate Director of Place

Contact Details:

Matthew Boxall

matthew.boxall@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

The report will seek approval to undertake consultation with residents and businesses in the coming year as part of a full review of the council's enforcement policy.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

06/12/21

FORWARD PLAN ITEM

Meeting:

Executive Member for Children, Young People and Education

Meeting Date:

11/01/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

Admissions Arrangements for the 2023/24 School Year

Description:

Purpose of Report: to seek approval for the City of York Council co-ordinated schemes and admission policies for the 2023/24 school year. It also seeks approval of the proposed individual school published admission numbers (PANs) for the academic year beginning in September 2023. The report follows a period of 6 weeks consultation.

Executive Member will be asked to approve the admission arrangements (admissions policies and published admission numbers) for all schools for whom the local authority is the admissions authority, for entry into school in September 2023.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Children, Young People and Education

Lead Director:

Corporate Director of People

Contact Details:

Barbara Mands, Acting Deputy Head of Service & Policy & Planning Manager, Rachelle White, School Admissions Manager

barbara.mands@york.gov.uk, rachelle.white@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Process:

Consultation process:
The statutory requirement is for a six week consultation 4th October to 14th November

Consultees:
Headteachers and governing bodies of all schools in the City of York area, admissions authorities other than CYC (Voluntary Aided and Academy schools), neighbouring admissions authorities, dioceses of Church of England and Roman Catholic churches. Also any parent/carers of children in the area who respond to consultation documents.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

Executive Member for Environment and Climate Change

Meeting Date:

12/01/22

Item Type:

Executive Member Decision - of 'Normal' importance

Title of Report:

York 5 Year Flood Plan Update

Description:

Purpose of report: City of York Council are working closely with the Environment Agency in the development of flood risk management schemes across the city, updates from both organisations will be brought to the Executive Member for further consideration and recommendation.

The Executive Member will be asked to consider the updates detailed in the report and any supporting presentations, comment their content and recommended actions.

Wards Affected:

All Wards

Report Writer:

Deadline for Report:

Lead Member:

Executive Member for Environment and Climate Change

Lead Director:

Corporate Director of Place

Contact Details:

Steve Wragg, Flood Risk Manager

Tel: 01904 553401

steve.wragg@york.gov.uk

Implications

Level of Risk:

Reason Key:

Making Representations:

Not Applicable.

Process:

Development of programme materials with Environment Agency via Regional Flood and Coastal Committee meetings and programme board of all flood alleviation schemes. Bi-annual meetings with Economy & Place Scrutiny. All relevant officers and members.

Consultees:

Background Documents:

Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

31/01/22

FORWARD PLAN ITEM

Meeting:

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Meeting Date:

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Item Type:

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Title of Report:

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Description:

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Wards Affected:

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Report Writer:

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Deadline for Report:

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Lead Director:

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Implications

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Making Representations:

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Process:

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Consultees:

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Background Documents:

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Call-In

If this item is called-in, it will be considered by the Corporate and Scrutiny Management Committee on:

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